Leave of absence

The form Permisjon og tidsbegrenset redusert stilling (Leave of absence and limited part time positions) should be used to apply for leave of absence which means your salary will be reduced for a limited period of time. This includes for instance 20% parental leave, or other types of unpaid leave of absence or leave of absence with reduced pay.

This form is generally not used for registering fully paid leave. This type of leave is registered in the form Fravær (Absence) . However, in some cases you should use this form to apply for fully paid leave; if you cannot find the absence code appropriate to the type of leave you are applying for in the absence form. NB! In such cases, it is imperative to state in the comments area that the application concerns leave with full pay!

Forms that are to be processed at faculty level or in the central administration
The types of leave that this form will be used to register must be approved by the faculty, the university library, or the Department of human resources. In these cases, the form is sent from the head of department to the attestant for fixed salaries at the faculty/university library, or to the attestant for fixed salaries in the Department of human resources when the application comes from an administrative department or from the university museum. When the head of department “approves” this form, it means only that the head has seen the application and either recommends it or not. The head of department forwards the form to be processed by the attestant for fixed salaries, who in turn sends a reply to the employee via ePhorte.

Attachment: Should the application for leave of absence require any kind of documentation, this should be sent to the head of department/substitute head, who will ensure it is registered in ePhorte and cross-referenced to Form ID (Skjema ID) in PagaWeb. The ePhorte case number is registered in the comments area of the form in PagaWeb.
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In the menu to the left, you will find Skjema/Oppgaver (Forms/Tasks). Click on the tab Nytt skjema (New form). Open the form by clicking on it. All fields marked * must be completed. When you have completed the form, click the Send-button at the bottom, and choose Til godkjenning (For approval) to forward the form to the head of department.
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Permisjon (Leave of absence)

Reason: You need to fill in the reason for the leave of absence. Click in the Ă…rsak (Reason) field. A list will display, from which you can choose the reason for your leave.

Time/Period (Tidspunkt / Periode.)

This is where you register the start date and end date of the leave. You also need to state whether it is a full time or a part time leave of absence. If you apply for a leave of absence with full pay, it is important that you write this in the comments area.

NB! When you apply for a partial leave of absence and fill in how much you wish to work during your leave, the following warning message will appear: “The percentage value must be smaller than the percentage of the actual position (0).” Ignore this warning. You will still be able to send the form when you press the send-button.

Opplysninger til pensjonskasse (fylles ut av personal/lønn) – Information to the Norwegian Public Service Pension Fund (to be filled in by the department of human resources or salary office)

Do not enter anything here. The attestant for fixed salaries at the faculty/university library, or the attestant for fixed salaries in the Department of human resources (when the application comes from an administrative department or from the university museum), will ensure that this is correctly filled in.

© 2010 Universitetet i Bergen | Personal og organisasjonsavdelingen
Informasjon om lønn og personaldatasystemet PAGA ved UiB
E-post: post@poa.uib.no